This statement outlines Ninti One Limited’s (Ninti) policy on how Ninti uses and manages personal information provided to or collected by it.
Ninti is bound by Commonwealth Privacy Act 1998 and is compliant with the Australian Privacy Principles contained in the Privacy Amendment (Enhancing Privacy Protection) Act 2012.
The type of information Ninti collects and holds includes (but is not limited to) personal information, including sensitive information, about:
The type of personal information Ninti collects will depend on the nature of your dealings with us. For example, we may collect personal information from you when you:
Ninti will use personal information it collects from you for the primary purpose of collection, and for such other secondary purposes that are related to the primary purpose of collection and reasonably expected, or to which you have consented.
In relation to direct marketing, Ninti will use your personal information for direct marketing where you have provided that information and which will contain an opt out. We will always obtain your consent to use sensitive information as the basis for any of our direct marketing.
In relation to personal information of job applicants, staff members and contractors, Ninti’s primary purpose of collection is to assess and (if successful) to engage the applicant, staff member or contractor.
Where Ninti receives unsolicited job applications these will usually be dealt with in accordance with the unsolicited personal information requirements of the Privacy Act.
Ninti also obtains personal information about volunteers who assist Ninti in its functions or conduct associated activities, such as to enable Ninti and the volunteers to work together.
Ninti does not routinely disclose personal information to other organisations unless:
Some examples of organisations outside of Ninti that we may disclose your personal information to:
We do not sell personal information to third parties.
Ninti will not send personal information about an individual outside Australia without:
In referring to ‘sensitive information’, Ninti means:
“information relating to a person’s racial ethnic origin, political opinions, religion, trade union or other professional or trade association membership, sexual orientation or criminal record, that is also personal information; and health information about an individual”.
Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or the use or disclosure of the sensitive information is allowed by law.
Ninti’s staff are required to respect the confidentiality of personal information and the privacy of individuals.
Ninti has in place steps to protect the personal information Ninti holds from misuse, loss, unauthorised access, modification, interference or disclosure by use of various methods including locked storage of paper records and passworded access rights to computerised records.
We will follow the Office of the Australian Information Commissioner (OAIC) data breach preparation and response guidelines in the event of a data breach.
Ninti endeavours to ensure that the personal information it holds is accurate, complete and up-to-date. A person may seek to update their personal information held by Ninti by contacting the Privacy Officer of Ninti at any time.
You have the right to check what personal information Ninti holds about you.
Under the Commonwealth Privacy Act, an individual has the right to obtain access to any personal information which Ninti holds about them and to advise Ninti of any perceived inaccuracy. There are some exceptions to this right set out in the applicable legislation. To make a request to access any information Ninti holds about you, please contact the Privacy Officer in writing. Ninti may require you to verify your identity and specify what information you require.
Under our Record and Document Management Policy, your personal information that is no longer required will be de-identified or destroyed. In many circumstances, however it will be kept for marketing purposes, as you will have consented to that in writing with us.
If you would like further information about the way Ninti manages the personal information it holds, please contact the Ninti Privacy Officer. If you have any concerns, complaints or you think there has been a breach of privacy, then also please contact the Privacy Officer. If we then have not dealt satisfactorily with your concerns, we will meet with you to discuss further.
Privacy Officer – Kate Wilson
If you are not satisfied with our response to your complaint within 30 days from this meeting then you can refer your complaint to the Office of the Australian Information Commissioner via:
1300 363 992